Whether you are organising a hospitality function, a conference, or any other type of meeting, the event planning takes time, effort, and sometimes money before it is finalised to your satisfaction. There are venues to find and check out, facilities to organise, accommodation to book, and a thousand and one other things to attend to. Venue services can provide you with invaluable help in many ways with your event planning.

Time is often at a premium when you are busy with event planning. Finding a venue, accommodation, and the required facilities and equipment connected with your function is extremely time consuming. If you have to investigate various possible options yourself, you will find this takes a lot of time, something you can probably ill afford when you are trying to look after the many other aspects of event planning. A venue service can save you a lot of that time. With the help of competent and experienced staff from a specialist service, you can relax in the assurance that your event planning arrangements are in good hands.

With many venues on their lists and an in-depth knowledge of the types of events they can accommodate, venue finders can help with your event planning by immediately providing you with details of venues in the appropriate location. They will also be able to ascertain in a short time whether the venues have facilities to suit your needs. With the help of a specialist service, you can therefore make your event planning choices quickly, knowing that the place you choose will suit the event you are organising.

Using a specialist service for your event planning can save you money as well as time and effort. For a start, the venue finding service is free. This is because such services are funded by hotels and conference venues, and are therefore able to offer their help with your event planning free of charge. In addition to providing their event planning services free of charge, such services are also able to negotiate the best possible rates for the event on your behalf. The assistance does not stop there. The service can also negotiate rates for any other components connected with your event planning. This means you do not have to spend time and money getting quotes from an assortment of possible venues, thereby possibly missing out on the best deals by running out of time and energy to check out all the possibilities.

Being able to hand over most of the preparatory work to a special service is extremely helpful when you are involved in event planning. The amount of time and money you can save with the assistance of skilled venue finders is invaluable, giving you that extra time and energy to concentrate on other aspects of your event. At the same time, you need to have some idea of what you want and need before putting your event planning into the hands of someone else. The more direction you can give an event planning service, the more chance there will be that your event will be as successful as you hope.

If you know what you want, you can pass your thoughts and wishes on to the event planning service. This will help narrow down their search for the venue location, and will also reduce the time it takes to find the right venue at the right price. The more exact you are with your list of requirements when dealing with specialist event planning services, the sooner they will be able to present you with details of venues from which you can make the final choice. This will help streamline your event planning and ensure you get exactly what you want in terms of venue, location, and facilities.

While the main matters that need to be arranged are the venue and accommodation, there are also other event planning matters that can be resolved more quickly and easily with the help of a specialist service. Advice on any equipment that you will need in association with your event, for example, can save you a lot of time and trouble. Specialist staff who know the area and the local business suppliers will be able to help with advice about reliable suppliers, costs, and the availability of equipment, all of which will help your event planning to run smoothly.

Using expert help, you can thus save yourself that time, effort, and money, and have more leisure to attend to other aspects of your event planning. You can rest assured that all matters associated with your event will be arranged to suit your requirements. The specialist knowledge of the service you select will ensure that everything from the venue itself to the facilities, accommodation, and price are what you want. With this expert help, you will be free of worry when event planning and confident that your event will be the success you want it to be.

When an event of some sort is being planned, you will realize that there will be quite some work that you have to get done. A lot of planning has to be done and quite some work is done as well. You have to ensure that you can handle all the work that you have to get done. If you think you may not be able to complete everything, it is best you hire a person for this job.
Deciding on whether you need an event planner can be done just by looking at the size of the event. Huge events will have loads of work attached to it and surely will require more than two hands. If the event is going to be on a smaller scale, you could pretty much get everything done by yourself.
If you choose to hire a person to help out, you will have to start looking for one. You will be pleasantly surprised at the number of people out there who do this kind of work. They do it for a living. The event planner can plan and organize your social event to perfection. They are professionals and very organized people and will get your job done efficiently.
You might know a person who has got an event planner sometime before and you could get the right person through them. The right references will help you on making a choice on hiring a person for your event. Other previous employers of the event planner will give a good account of his services. Once you are satisfied with the person, you should go ahead and quickly make a booking for the person. Ensure that they are free to work on your event on those dates.
You have to maintain constant contact with your event planner. You will spend countless meetings with them and even lunch hours to get the plan for the perfect event in place. You should involve yourself in activities like final decisions on the event and even selecting certain features. You will be the man in control but will have a person below you running all the errands.
The event planner works for you, so do not be afraid to speak your mind out on what you think. Be clear and communicate well with the planner to get things done in the right manner. Else you could have communication mix ups which could ruin the whole party. You will have an amazingly well planned party if you stick to these guidelines. Your guests will surely be impressed and have a fun filled evening. You will surely be proud of the events success and fell good about yourself.
Do remember that the event planner comes under your payroll. They will not be cheap at all and so do clarify on price before you employ them. You should query them and ensure that they fit the kind of person required for the job. You should ensure that their services are within affordable limits for you. You should have a written contract on the job details with the person regarding the job details. In case of any issue at a later stage, the written agreement will protect you. You will not have to make any payments if they do not complete their job as per the contract.
If you find an event planner to be way beyond your budget, then you could go ahead and just try getting all the work done by your self. You can get friends and relatives to assist you with preparations so that the load gets even split. When you are totally confident about your event planner, you will have a good idea on what can be expected and will surely have an amazing party that will be remembered by many for a long time.

Related Event Planners Articles

Project Management for Event Management Industry:

Event Management Projects is the process by which an event is planned, prepared, and produced. As with any other form of management, it encompasses the assessment, definition, acquisition, allocation, direction, control, and analysis of time, finances, people, products, services, and other resources to achieve objectives. An event project manager’s job is to oversee and arrange every aspect of an event, including researching, planning, organizing, implementing, controlling, and evaluating an event’s design, activities, and production.

Event Management Projects has been described as an “emerging profession” due to the fact that no academic, government-issued licensing, or private occupational certification credentials are required to practice this complex and responsibility-laden enterprise. Without such credentials, “professional” status is suspect and subject to degradation by the actions of untrained and inexperienced practitioners who are simply not aware of the scope of what needs to be learned in order to be qualified to work in this profession, as well as the scope of the legal and ethical responsibilities associated with such endeavors.

Event Management Projects encompasses a multitude of types of events. Although the Projects industry has delineated itself into various categories, all represent the planning and production of an event that brings people together at a particular time, in a particular place, for a particular purpose.  The event genres that may be considered as falling within the Event Management Projects profession for the purposes of this project are illustrated in below

The Event Genre of Event Management Projects

Business & Corporate Events

Any event that supports business objectives, including management functions, corporate communications, training, marketing, incentives, employee relations, and customer relations, scheduled alone or in conjunction with other events.

Cause-Related & Fundraising Events

An event created by or for a charitable or cause-related group for the purpose of attracting revenue, support, and/or awareness, scheduled alone or in conjunction with other events.

Exhibitions, Expositions & Fairs

An event bringing buyers and sellers and interested persons together to view and/or sell products, services, and other resources to a specific industry or the general public, scheduled alone or in conjunction with other events.

Entertainment & Leisure Events

A one-time or periodic, free or ticketed performance or exhibition event created for entertainment purposes, scheduled alone or in conjunction with other events.

Festivals

A cultural celebration, either secular or religious, created by and/or for the public, scheduled alone or in conjunction with other events. (Many festivals include bringing buyer and seller together in a festive atmosphere.)

Government & Civic Events

An event comprised of or created by or for political parties, communities, or municipal or national government entities, scheduled alone or in conjunction with other events.

Marketing Events

A commerce-oriented event to facilitate bringing buyer and seller together or to create awareness of a commercial product or service, scheduled alone or in conjunction with other events.

Meeting & Convention Events

The assembly of people for the purpose of exchanging information, debate or discussion, consensus or decisions, education, and relationship building, scheduled alone or in conjunction with other events.

Social/Life-Cycle Events

A private event, by invitation only, celebrating or commemorating a cultural, religious, communal, societal, or life-cycle occasion, scheduled alone or in conjunction with other events.

Sports Events

A spectator or participatory event involving recreational or competitive sport activities, scheduled alone or in conjunction with other events.

The Proposed Knowledge Domain Structure

Professional knowledge, which consists of technical knowledge, specialized skills, and ethical standards used to function within a professional jurisdiction, must be transformed into formal knowledge systems combined with experiential or situational knowledge systems.

The Uses of the Domain Structure

The proposed domain structure can serve numerous purposes and uses, not the least of which is the illustration of the scope and complexity of this profession to internal and external constituents and stakeholders, current and future practitioners, and allied and supplier industries, thereby increasing respect and reverence for the profession of Event Management Projects and legitimizing and “expertizing” the functions of event management.

The Next Stage

Further development, improvement, expansion, and ratification of the Event Management Projects depends on the review and input of a broad variety of industry practitioners, experts, certification bodies, and academicians from the full spectrum of event genres and industries.

Event Management Projects is an intricate weaving of the process and the scope of management functions. As illustrated below, the functional units (grouped by domain) form the warp fibers—the foundation threads of the fabric of an event. The processes—or weft threads—are interwoven through these foundations for each event, with the evaluation thread from one event forming the research thread for the next event.  If you eliminate one of the threads, the fabric of the event is weakened, leaving holes or places where it may unravel.

The Design domain focuses on the artistic interpretation and expression of the goals and objectives of the event project and its experiential dimensions, and is often the area of Event Management Projects that draws individuals to the occupation due to its creative opportunities.

Many of the units and topics represent specific specializations, disciplines, or its own distinct industry, with its own body of knowledge and credentials, some requiring specific licenses in many jurisdictions, with which the event manager must interact or subcontract in order to plan and produce an event.

At this stage the knowledge domain structure represents a simple mapping of concepts. It is not practical to numerically quantify the units or topics contained in the various certification competency blueprints, vocational qualifications, guides, and texts because, as yet, standard units and terminology have not been adopted by the industry as a whole. This initial taxonomy of general Project Management will serve as a platform that will enable expert participants, from a variety of disciplines around the world, to continue its refinement and develop a shared understanding and interaction.

The Taxonomy of the Administration Knowledge Domain for event project management

Financial Management

Accounting / Auditing

Asset Management

Bid Preparation

Budget Development

Business Plans

Cash Flow

Cash Handling Procedures

Change Controls

Cost/Benefit Analysis

Cost Controls

Cost Estimating

Credit Policies

Economic Impact

Financial Reporting

Fixed / Variable Costs

Foreign Currency

Inventory Control

Investments

Payables & Receivables

Pricing Structures

Profit Objectives

Purchasing Controls

Rate Negotiation

Resource Definition

Human Resources Management

Behavior Policies

Benefits Management

Conflict Resolution

Discipline

Employment Regulations

Hiring / Induction

Job Analysis

Job Descriptions

Labor Relations

Leadership

Motivation

Organizational Structure

Orientation

Paid Staff / Employees

Payroll Management

Performance Evaluation

Professional Development

Recognition Programs

Recruitment

Seasonal Staffing

Succession Planning

Supervision

Team Building

Temporary / Casual Labor

Temporary Staffing

Termination

Training

Uniforms

Union Labor

Volunteers

Information Management

Briefings / Debriefings

Communication Equipment

Communication Planning

Communication Protocols

Confidentiality Agreements

Database Management

Documentation Procedures

Document Design

Evaluation / Analysis

Feedback Systems

Information Acquisition

Information Asset Protection

Information Distribution

Intelligence Gathering

Lead Retrieval Systems

Library / Archives

Monitoring & Reporting

Presentations

Photography / Videography

Privacy Policies

Record Keeping Procedures

Procurement Management

Bid Solicitation

Change Controls

Contract Management

Performance Evaluation

Procurement Policies

Purchasing Procedures

Quality Control

Reimbursement Policies

RFPs / Briefs

Specifications Definition

Source Definition

Source Selection

Systems Management

Bookkeeping Systems

Change Control Systems

Communication Systems

Database Systems

Decision Making Systems

Document Generation

Governance

Integration Management

Inventory Systems

Knowledge Management

Maintenance Systems

Procedural Manuals

Purchasing Systems

Reservation / Booking Systems

Routing Systems

Security Systems

Technology Management

Computers

Digital

Electronics

Email & Voice Mail

Internet / Intranets

Office Equipment

Telecommunications

Video

Web-based

Wireless

Time Management

Activity Definition

Activity Sequencing

Change Controls

Critical Path Analysis

Deadline Definitions

Duration Estimation

Gantt Charts

Planning Tempo

Production Schedules

Program Agendas

Running Order

Schedule Control

Schedule Development

Time Lines

The Taxonomy of the Operations Knowledge Domain for event project management

Audience Management

Access Controls

Admission Controls

Admission Systems

Arrival / Departure Modes

Credentialing Systems

Crowd Management

Group Movements

Guest Relations

Housing Systems

Manifests

Pedestrian Traffic Flow

Protocol Requirements

Queue Management

Registration Systems

Seating Systems

Ticketing System

Ushering Systems

Communications Management

Announcement Protocols

Briefings / Debriefings

Channel Distribution

Command & Control

Communication Equipment

Contact Lists

Delegation

Event Orders

External Connectivity

Guiding / Coaching

Interpreter Services

Notifications

On-site Communications

Production Book

Public Address Systems

Scoring Systems

Translation Services

Verification Documentation

Infrastructure Management

Emergency Services

Gas Services

Handicap Services

Housekeeping / Maintenance

HVAC Systems

Lighting Systems

Medical Services

Parking

Participant Equipment

Power Services

Power Distribution

Recycling

Seating

Sewage Services

Shipping Services

Telecommunications

Traffic

Transportation

Utilities Usage Fees

Waste Management

Water

Logistics Management

Action Plans

Ceremonial Protocol

Checklists

Contractor Coordination

Dismantling

Installation

Loading Dock Management

Move-in

Move-out

Precedence Order

Replenishing

Requirements Definition

Running Order

Scope Definition

Staging / Marshalling

Task Analysis

Task Assignment

Task Identification

Task Interdependence

Task Monitoring

Terminology Agreement

Program Design Management

Activities

Alcohol Management

Ancillary Tours

Catering Management

Celebrities / Performers

Ceremonial: Invocation

Certification Requirements

Children’s Programs

Companion Programs

Competitions

Educational Objectives

Entertainment Management

Event Components

Exhibits

Feasibility Analysis

Gap Analysis

Learning Environments

Needs Assessment

Speakers / Participants

Sport/Recreational Activities

SWOT Analysis

Theme Development

Site Management

Ceremonial Equipment

Décor

Environmental Controls

Equipment Rentals

Furnishings

Maps

Mobile Facilities

Perimeter Controls

Signage

Site Development

Site Inspection Criteria

Site Plans / Diagrams

Site Selection Criteria

Site Selection / Contracting

Staging Equipment

Storage

Temporary Structures

Tenting

Stakeholder Management

Accountability

Authenticity

Client Management

Committees

Constituents

Cultural Differences

Economic Objectives

Facility Personnel

Government

Host Community

Media

Military

Officials & Authorities

Participants

Political Objectives

Prioritized Objectives

Protocol Management

Tourism / Convention Bureaus

Technical & Production Management

Audiovisual Services

Entertainment Equipment

Equipment Rentals

Lighting Equipment

Multi-Media

Performer Equipment

Projection Systems

Pyrotechnics

Sound Distribution

Sound Equipment

Special Effects

Stage Configurations

Staging Requirements

Technical Producers

Technical Rehearsals

Technicians / Engineers

The Taxonomy of the Marketing Knowledge Domain for event project management

Hospitality Management

Catering

Ceremonial Equipment

Client Entertainment

Dressing Rooms

Guest Services

Gifts / Amenities

Housing Services

Lounge Facilities

Ready Rooms

Reception Areas

Sponsor Benefits

VIP Services

Marketing Plan Management

Branding Requirements

Customer Intelligence

Customer Needs / Benefits

Customer Relationships

Database Building

Demographics

Differentiation

Image Enhancement

Loyalty / Affinity Programs

Marketing Objectives

Market Research

Market Segmentation

Marketing Mediums

Marketing Messages

Niche Marketing

Positioning

Product Definition

Product Pricing

Psychographics

Retention Marketing

ROI Evaluation

ROO Evaluation

Schedule Definition

Situation Analysis

Strategic Marketing

Target Market Definition

Materials Management

Advertising Specialties

Awards / Prizes

Badges / Passes / Credentials

Brochures

Coupons

Distribution

Flyers

Forms

Invitations

Media Kits

Newsletters

Posters

Printing Production

Printing Specifications

Programs

Registration Packets

Tickets

Videos / CD ROMs / DVDs / MP3

Merchandising Management

Brand Management

Collectables

Commemoratives

Concessions

Customer Service

Display

Distribution

Licensing

Logo Wear

Manufacture

Packaging

Souvenirs

Promotion Management

Advertising

Broadcasting

Ceremonies

Contests / Sweepstakes

Couponing

Cross Promotions

Direct Mail

Displays

FAM Tours

Giveaways

Internal / External

Internet / Intranet

Logo Management

Media Tie-ins

Narrowcasting

Networking

Pod-casting

Product Demonstrations

Product Sampling

Proof of Purchase Discounts

Sales Promotions

Special Appearances

Stunts

Trade Show Participation

Web-based

Public Relations Management

Disaster Recovery

Disaster Response

Media Conferences

Media Contact Lists

Media Kits

Media Previews

Media Relations

Media Releases

Photo Opportunities

Publication Articles

Requests for Coverage

Spokespersons

Sales Management

Box Office Operations

Cash Handling Procedures

Concession Sales

Coupon Redemption

Merchandise Sales

Proposal Delivery

Proposal Development

Proposal Packaging

Sales Techniques

Sponsorship Sales

Ticketing Operations

Web-based Sales

Sponsorship Management

Benefits Delivery

Benefits Packaging

Commercial Sponsorship

Cross Promotions

Donor & Patron Gifts

Grants & Underwriting

Image Management

In-kind Donations

Selling Sponsorships

Servicing Sponsors

Solicitation Proposals

Sponsorship Kits

Target Definition

Target Solicitation

The Taxonomy of the Risk Management Knowledge Domain for event project management

Compliance Management

Accessibility (ADA)

Alcohol / Liquor Laws

Antitrust Laws

Assembly Occupancy

Codes & Regulations

Consent Forms

Environmental Protection

Exemptions

Fire Safety

Food Service Codes

Intellectual Property

Licenses

Merchandise Licensing

Music Licensing

Permits

Releases

Safety Inspections

Sanctioning Bodies

Special Effects Codes

Union Jurisdictions

Waivers

Work Permits / Visas

Emergency Management

Audience Preparation

Civil Disorder

Command Structure

Communications Plan

Crowd Control

Disaster Preparedness

Emergency Action Plan (EAP)

Earthquake

Evacuations

Fire

Flood

Hazardous Materials

Medical Services

Mutual Aid Agreements

Power Loss

Response Accessibility

Response Equipment

Response Services

Severe Weather

Shutdown Procedures

Spokespersons

Terrorism

Threat Assessment

Training & Drills

Transportation Incident

Triage

Vehicles & Equipment

Warning Systems

Health & Safety Management

AED / CPR Certification

Chemical Hazards

Equipment Training

Fall Protection

Fire Safety Systems

Infectious Materials

Lighting / Visibility

Manual Handling Procedures

Noise Levels

Occupational Hazards

OSH Requirements

Pollution

Protective Equipment

Safety Meetings

Sanitation Systems

Slip & Trip Hazards

Structural Integrity

Waste Management

Insurance Management

Additionally Insured

Business Insurance

Cancellation

Certificates of Insurance

Contractually Required

Errors & Omissions

Event-Specific Insurance

Income Loss

Legal Requirements

Liability Exposures

Liquor Liability

Negligence / Liability

Property Loss / Damage

Workers Compensation

Legal & Ethics Management

Anti-Discrimination Laws

Attrition / Cancellation

Behavior Policies

Confidentiality

Contract Execution

Contract Management

Contract Negotiation

Dispute Resolution

Employment Laws

Equal Opportunity Policies

Fraud

Freedom of Information Act

Fundraising Laws

Gift Acceptance Policies

Liquor Laws

Not-for-Profit Laws

Perquisites

Privacy Laws

Public Assembly Laws

Public Safety Laws

Statutory Compliance

Taxation Laws

Terms & Conditions

Traffic / Transport Laws

Zoning Laws

Risk Assessment Management

Cause/Effect Analysis

Contingency Plans

Crisis Plans

Decision Tree Analysis

Documentation

Fault Tree Analysis

Hazard Mapping

Incident Reporting

Influence Diagram

Prevention Plans

Probability / Severity Analysis

Residual / Secondary Risk

Response Planning

Risk Analysis

Risk Avoidance

Risk Control

Risk Diffusion

Risk Documentation

Risk Fields

Risk Identification

Risk Mitigation

Risk Monitoring

Risk / Opportunity Analysis

Risk Resilience

Risk Retention

Risk Transference

Scenario Exercise

Walk-Through Inspections

Security Management

Access Control

Briefings

Command Center

Communications

Contracted Personnel

Credentials

Crime Deterrence

Crowd Control

Deployment

Detection Sweeps

Emergency Assistance

Equipment

Escorting

Guarding

Incident Reporting

Incident Response

Law Enforcement

Peer Security

Personal / VIP Protection

Private Security Personnel

Property Protection

Stewarding

Surveillance

Vehicles

Volunteer Personnel

Overview of Theme Design Management

The application of theme development principles and cultural iconography to communicate and integrate the purpose, message, image and branding of the event project.

Major Functions

Performance Elements

Theme Principles

·         Capture attention and create interest and involvement

·         Communicate and reinforce purpose and message

·         Establish a context and create attendee expectations

·         Integrate into a cohesive whole

Theme Development

·         Determine expectations through research and consultation

·         Identify core concepts, topics, and/or messages

·         Create multiple dimensions

·         Integrate essential characteristics of theme into a clear concept description

Cultural Iconography

·         Explore the cultural icon domains

·         Work from the familiar

·         Recognize and respect cultural and individual diversity

·         Distill the imagery

Creativity

·         Use a broad spectrum of stimuli

·         Conduct brainstorming and other idea-generating exercises

·         Remove restrictions of assumptions and tradition

·         Combine ideas in new ways and make connections between seemingly unrelated ideas

Theme Integration

·         Visualize all the event elements and link them to the theme

·         Incorporate the five senses

·         Integrate branding into all aspects of the event experience

·         Verify the operational and logistical practicality

The Case Study Analysis

Theme Principles

Celebrate the history of the Games and Italy’s rich contributions to theater, art, music, fashion, style, and sports heroes throughout the centuries
Showcase the city of Turin and the assets of the region
Meet IOC specifications for ceremonies
Create a spectacle for worldwide television coverage

Theme Development

Torino Games motto “Passion Lives Here”
Essential characteristics of “Rhythm, Passion and Speed”
Host objective to highlight and promote “all things Italian”
Portray the Olympic ideals

Cultural Iconography

Italian iconography

o        Film and theater; Fellini, Roberto Bolle of the La Scala Theatre

o        Art; Botticelli’s “The Birth of Venus,” Umberto Boccioni’s sculpture “Unique Forms of Continuity in Space”

o        Music; Renaissance trumpeters and drummers, Luciano Pavarotti, Puccini

o        Fashion; Armani, Moschino, supermodel Carla Bruni

o        History; Medieval Sbandieratori flag wavers, Renaissance and Baroque acrobats and floats

o        Sports; Olympic medalist participants, Formula One race car

Olympic iconography

o        Double X symbol of the twentieth Olympiad

o        Olympic rings

o        Olympic colors of blue, black, red, yellow, and green

o        Olympic torch, cauldron, and flame

o        Torino Games logo

o        Dove as the symbol of peace

Creativity

Aerial acrobatics
Disco music for athlete parade
Dove formation with vertical choreography
Ferrari Formula One race car
Olympic Flag carried by women only
Olympic Flame ignition
Olympic Rings
Pavarotti Opera stage
Pulsing heart and giant skier choreography
Recessed piazza in stage for athlete seating
Sparks of Passion inline skaters with flaming helmets
Synchronized “swimmer” routines through spandex piazza cover

Theme Integration

Passion

o        Bronze flame-projecting anvil

o        Beating heart dance routine

o        Olympic torch entry and flame ignition

o        Pyrotechnics

Rhythm

o        Drums in opening segment

o        Disco music for athlete parade

o        Medieval Sbandieratori flag wavers

Speed

o        Sparks of Passion skaters with flaming helmets

o        Skateboarders and inline skaters

o        Giant skier formations

o        Ferrari Formula One race car

Peace

o        Honor Guard of the Carabinieri and the Alpini

o        Jacques Rogge speech

o        Acrobatic formation of dove

o        John Lennon’s “Imagine”

Possible Discussion Topics

How “all things Italian” were highlighted and promoted
The iconic elements for:

o        Turin in specific

o        Italy in general

o        The Alpine region

o        The Winter Olympics

o        The Olympics in general

Historical origins of the various cultural icons and iconic elements used
The design benchmarks (highest, first, largest, etc.)

Integration Example — Speaker Selection

Integration, a Core Value of the framework, reflects the critical need to coordinate, synchronize and merge the variety and multitude of interactions, dependencies and interconnected elements included in an event project to ensure decisions incorporate all the factors influencing and influenced by those choices.

When you view the scope of the functional areas of the knowledge domains, as shown below, which illustrate the full scope of the responsibilities assigned to event organizers, it becomes clear that one item, one decision, or one element will be shaped by and will have an impact on every other aspect of the event project.

Let’s look at one element: selecting a speaker for a conference. This function would be under Content Development (or Content Management) within the Design domain.

Factors regarding this one element will interact with every other domain’s functional areas and decisions made about this speaker must be integrated throughout the scope of functional areas. For example, the chart below illustrates some of the questions and issues that must be considered for this single facet of the event project.

Keep in mind that this list is by no means exhaustive, nor does it take into account the fact that there are typically numerous speakers selected for even a small conference, and perhaps hundreds for a sizable convention. Also remember that when you answer any one of these questions, that answer must then be considered in the context of every other functional area.

ADMINISTRATION

Financial

What is the speaker’s fee or the honoraria to be paid? How and when will that payment be handled?
If no fee or honoraria, is there any other form of compensation for which the variable costs need to be included in the budget?
Will we be paying for the speaker’s airfare?
Will we be buying the ticket or reimbursing the speaker for it?
Are there contractual specifications for or limits on what fare we will pay for (economy, business class, first class)?
Will we be paying for the speaker’s hotel accommodations?
Are there incidentals (meals, ground transportation, etc.) that we will or will not reimburse?
Will speaker thank you gifts need to be purchased?

Human Resources

Who is responsible for or has the authority to conduct speaker selection?
Who will serve as the pre-event liaison for the speakers?
Who will serve as the on-site liaison for the speakers?
Do we need someone to meet the speaker at the airport?
Do we need an escort for the speaker to the site and / or on site?
Who will give the introduction for the speaker’s session?

Information

How will we collect session proposals or abstracts?
How will we handle correspondence with the speaker, e.g. session acceptance / denial, invitations, confirmations, thank you letters, etc.?
What forms will we need the speaker to fill out, e.g. AV requests forms, room set-up requests, session taping approvals, etc.?

Procurement

What types of speaker solicitation documents will we use, e.g. call for papers, call for abstracts, session proposal forms, etc.?
What specifications need to be included in solicitation materials, e.g. acceptable / suggested topics, session deliverables, target audience or content track, etc.?
What equipment or services will be need to be ordered for this speaker’s presentation, e.g. projection equipment, audience response systems, staging, captioning services, etc.?
How will we handle on-site changes and other requests?

Stakeholders

Are there any controversial issues surrounding this speaker that might cause problems in connection with his/her appearance, e.g. opposition, potential protests, political affiliations, etc.?
Are there strategic economic or political alliances that may be developed or enhanced by selecting this speaker?
How will the performance of this speaker and the value of his/her appearance be evaluated? How will this be used in communications with various stakeholders or stakeholder groups?

Systems

How will the speakers selected be incorporated into database systems, e.g. registration, badge processing, membership, etc.?
Will we be using an abstract management system for online submissions, speaker communications, PowerPoint and handout collection, etc.?

Time

When do we need abstracts or session proposals submitted?
By when do sessions and speakers need to be selected and confirmed?
How and when will we schedule sessions and presentations, e.g. time slots, tracks, keynotes, etc.?
How long will sessions be, e.g. one hour, 90 minutes, half-day, etc.? How long will this speaker’s presentation be?
How will we handle scheduling for speakers providing numerous different or repeat sessions?

DESIGN

Content

Has a needs assessment identified this topic or this speaker as suitable or desirable?
Has this topic been identified as necessary to meet educational requirements?
In what way is this speaker qualified to deliver this content?
What format will be used for this topic, e.g. keynote speech, facilitated interactive presentation, workshop, etc.?
How will we ensure speaker will deliver valuable content without blatant commercials for his/her products or services?

Entertainment

Will the speaker need a specific rehearsal time or period?
Will the speaker need a special room where he/she can organize or prepare for his/her presentation?
Will the speaker be expected to be part of or involved in any ancillary activities, e.g. golf tournament, exhibits, receptions, book signings, etc.?
Does the speaker need any coaching regarding presentation skills?

Environment

What type of seating configuration does the speaker desire / require, e.g. theater style, classroom, round table, etc.?
Does the speaker need special equipment, décor, or supplies procured and/or delivered?
Will the presentation include audience participation, and, if so, what will that require, e.g. steps onto stage, special aisles, etc.?

Food & Beverage

Will speaker be invited to or included in some / all meal functions for the conference?
Does the speaker have any dietary requirements?
Will exclusive water stations / bottled water be provided for speakers?
Will there be refreshments provided in a speaker ready room?

Production

Will the speaker be providing a PowerPoint and/or video presentation?
Does the room need special lighting for his/her presentation, e.g. darkened room, spotlighting, etc.?
What type of microphone(s) will be required, e.g. lectern, hand held, wireless, standing, etc.?
Will the speaker be using or demonstrating any special or theatrical effects, e.g. pyrotechnics, fog effects, sound effects, etc.?

Program

Where in the program agenda does this speaker appear, e.g. day, time slot, track, etc.?
Are there any scheduling conflicts that will affect attendance at this speaker’s presentation?
Is this session required for specific credits or certificates, and, if so does this session meet educational requirements, e.g. duration, content level, etc.?
Can this session accommodate anticipated attendance, e.g. room capacity, repetition within agenda, etc.?

Theme

Is there linkage between this presentation and the theme of the conference?
Will conference branding need to be included on handouts and/or PowerPoint presentations?
Has speaker been advised of any cultural or corporate customs on what must be avoided or incorporated into his/her presentation, e.g. attire, jargon, current events, gestures, etc.?

MARKETING

Marketing Plan

Is this speaker appropriate for or affiliated with the conference’s target market?
Does this speaker offer an entry into specific niche markets that could be exploited, e.g. track categories, exhibitors, etc.?
Has this speaker presented at previous conferences, and, if so, what were the satisfaction scores from previous evaluations?
Should this speaker be specifically highlighted in promotional activities?

Materials

What materials are needed from the speaker, e.g. handouts, PowerPoint presentation, etc.?
Will the speaker be providing additional handouts or amenities only at the session, e.g. checklists, workbooks, samples, etc., that need to be approved and/or promoted?
How will speaker be promoted in the program book, e.g. bio, photo, session description, etc.?
Will speaker presentations and/or handouts be provided to attendees in a handbook, CD, and/or on the web?

Merchandise

Will the speaker be allowed to sell own books or other products after his/her session?
Will audiotapes of the sessions be created for sale to attendees?
Will the speaker be asked to provide items for conference amenities or prizes, e.g. books, discount coupons, etc.?
Will speaker be given logo-imprinted items as thank you gift or in-room amenity?

Promotions

How, where, and when will speaker solicitation activities be conducted?
What materials do we need the speaker to provide for promotional activities, e.g. photo, bio, session description (including key words and/or deliverables), etc.?
In what format do we need these materials, e.g. digital photo and resolution, word count limits on bio and session description, minimum of three session deliverables, etc.?
Where will we include these materials, e.g. advance program, web site, blast e-mail and print advertisements, etc.?
Will speaker be offered personalized promotional materials for his/her own marketing activities or cross promotions?

Public Relations

Will speaker be suitable and available for interviews with the media?
Is speaker able to provide articles that may be submitted to industry publications in conjunction with the conference?
Are position statements and background information prepared for any controversial issues the speaker or his/her appearance may incite?

Sales

Will attendance at this speaker’s presentation require an additional charge or ticket?
Will speaker’s books and/or products be made available for sale by the conference before, during, and/or after the conference?
Will speaker allow the sale of audiotapes or videotapes of his/her presentation, and, if so, will there be any commission on sales paid to the speaker?

Sponsorship

Will this speaker’s appearance or presentation be suitable for packaging as a sponsorship?
Will this speaker’s appearance or presentation jeopardize any existing or potential sponsorship agreements?
Will the speaker be expected to make any special appearances or accommodations in conjunction with a sponsorship, e.g. hospitality functions, session introductions by sponsor, recognition of sponsor in presentation, etc.?

OPERATIONS

Attendees

Will attendees need to pre-register for this specific session in order to manage capacity limitations and/or minimums?
How will access to presentation be controlled, e.g. name badge, ticket, etc.?
How will CEU or other continuing education credits be tracked and reported?
Will expected or expressed popularity of this speaker or topic suggest repetition or expansion of this session or other crowd management strategies?

Communications

Has speaker been provided with contact name and numbers in case of travel problems or appearance cancellation?
Has speaker provided his/her contact information for conference updates and in case of program changes or cancellation?
When and with whom should speakers check-in to ensure their timely arrival?
Has speaker provided on site contact numbers, e.g. cell phone, hotel number, etc.?

Infrastructure

Does speaker need ground transportation provided?
If not, will speakers be provided with a designated parking area, or will parking fees be reimbursed?
Will this presentation generate any dangerous or hazardous waste, e.g. medical waste, chemicals, fire hazards, etc.?
Does this presentation or demonstration require any special utility hook-ups or services, e.g. Internet access, water, machinery, etc.?

Logistics

Does this presentation have extensive or unusual move-in / move-out requirements, e.g. length of set-up time, special displays, expansive AV requirements, etc.?
Does this presentation or session have any special machinery or equipment requirements, e.g. vehicles or apparatus, poster boards, waste containers, etc.?
Will speaker be charged for special room set-ups or services?

Participants

Are speakers given a complimentary registration package to the conference?
Will there be a separate registration desk for speakers?
Are speaker credentials (badges) different from other attendees, and, if so, how?
What instructions need to be provided to the speaker, in what form, and when?
Is the speaker bringing a guest or assistant who needs admittance credentials?

Site

In what room (location) will this session be held?
Will this session restrict use of the meeting room or adjacent areas, e.g. room clearing and cleaning, noise levels, pedestrian traffic limits, etc.?
Will speaker have an exhibit booth in the trade show?
If a speaker ready room or green room is to be provided, where will it be?
Will this speaker be housed in the headquarters hotel?

Technical

What staging will this presentation require, e.g. stage, platforms, display tables, lectern, etc.?
What AV equipment is required and will this speaker need technical assistance before the presentation?
Will technicians be required to operate any equipment during this presentation?
How will the speaker be advised regarding wireless microphone usage, e.g. turning it off during private conversations or when in the toilet?
What attendance tracking devices will be used and when, e.g. bar code scanners, RFID readers, etc.?

RISK

Compliance

How will we verify speakers are not using copyrighted materials other than their own?
What permissions do we need from the speakers to publish their copyrighted material?
Does this session include proprietary material that requires prohibition of recording by attendees?
What devices or services will be required to ensure this presentation is ADA compliant, e.g. assisted listening devices, captioning, sign language interpreters, etc.?
Does this presentation require any special permits, e.g. pyrotechnics, imported flowers, food preparation, etc.?

Decisions

How are speakers and session topics approved, e.g. peer review, program committee, etc.?
What do we do if complaints are received regarding a speaker’s presentation or behavior?
What contingency plans do we need for speaker no-show, equipment malfunctions, etc.?

Emergency

Does this speaker have any medical conditions that we need to be prepared for?
Will the speaker be asked to take any role in emergency management, e.g. exit location announcements, attendee sign-in manifest, etc.?
How will speaker be advised of the communication protocols in case of a crisis, e.g. calling security to report incidents, referring all media inquiries to official spokesperson, etc.?

Health/Safety

Will the room capacity for this session accommodate the likely attendance?
If demand exceeds capacity, how will we control access and accommodate those turned away?
Will any equipment or activities in this session block any exits?
Will any potentially hazardous materials, supplies, or equipment be used in this session, and, if so, how will these be controlled?
Will any participatory activities be conducted in this session that could cause injury or illness?

Insurance

Is this speaker’s participation in the conference covered in our current insurance policies?
Is loss of or damage to this speaker’s equipment covered under our current policies?
Does this presentation require any special liability coverage?
Does this session require waivers of indemnity signed by participants?

Legal

Will we have speakers sign a contract regarding their appearance at the conference, and, if so, what will it need to include?
What consent approvals will we need in order to record (audio and/or video) the speaker’s session(s) and make these available for sale or download?
What consent approvals (implicit or explicit) do we need in order to photograph the speaker and/or audience for print or electronic promotional materials and publications?
Are there any disclaimers needed in conjunction with this speaker or his/her presentation?

Security

Will security personnel be required to control access to this session?
Will security personnel be required to guard any equipment or materials used in this session?
Will security personnel be required to protect the safety and welfare of this speaker?
Will this speaker be providing his/her own personal protection personnel, e.g. Secret Service, bodyguards, etc.?
Will this speaker’s appearance involve any special security protocols, e.g. canine room sweep, bag check and walk-through magnetometer, identification and/or background checks, etc.?

GAUTAM KOPPALA,

POME AUTHOR

You don’t have to break the bank while planning for your wedding. In fact, planning your wedding can be simple if you plan for it accordingly. This article will give you a few tips for planning for your wedding that will make the process simple and easy for you. All you have to do is implement these few methods to see the hard work pay off for you.

Here’s tip number 1:

1) Talk with your fiance

You will want to discuss with your fiance the small details of your wedding so that you don’t go over budget while planning. The things that you want to discuss are the photographer, food, entertainment, the reception, and the number of guests that you want to attend. You will want to select the top 5 most important things regarding your wedding and sit down to figure out how much you can afford to spend on each one.

This is a big step when planning your wedding so you should treat it as such. Nothing is more important than creating a budget for your wedding, and it’s best to do so with each other there so that you-two can discuss the costs. This is a very important step in the wedding planning process, so don’t take it lightly.

2) Should you hire a wedding planner?

If you’re too busy with your daily life and decide that you can’t manage a wedding on your own, then maybe a wedding planner is right for you. Having a wedding planner alleviates the stress of planning for your wedding yourself while you can focus on other small and tedious things.

A wedding planner with experience can plan out alot of the details that you find stressful, leaving you to tend on other things such as your wedding dress. You will want to coordinate with your wedding planner every week to see how things are coming along with your wedding and to make sure that it is getting planned the way that you want it too.

3) The time of your wedding

By time, I don’t mean the actual time of the day to have your wedding, I mean the specific month. Most wedding venues have low prices during slow months of the year so you can take advantage of these savings while they are available. The months May through October are popular months to have a wedding, so you should consider planning your wedding on months other than these.

You will want to ask the venue for prices during each month and plan according for it. If you’re on a budget, then pick a slower month. If you don’t have a budget and want an extravagant wedding, then pick a popular month. The choice is up to you.

These 3 tips will prove to be helpful as you plan your wedding and prepare for your special day. Of all the tips above, discussing the details of with your fiance is the most important since there shouldn’t be any arguing over where the funds are going towards your wedding. Good luck with planning your wedding, and follow the tips above for the best results as possible.

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Most of the time, wedding planners just wouldn’t do for your wedding because you don’t have enough funds to spare. In our society today, we now have a backup for professional wedding planners. Wedding guidebooks and a free wedding planner will be your best backup for the expertise of a real wedding planner. Free wedding planners are doubly beneficial as a normal wedding planner because has the information that will lead you to the perfect wedding that you so dearly desire. In a free wedding planner, there are factors, insider tips, and guides to help you create your perfect wedding by yourself. Wedding planners are still the best option if you have money to spare, but for individuals who just cannot waste another penny, a free wedding planner is the next best choice.

Free wedding planners are all over the internet. This is the best place to locate free wedding plans for your wedding. Numerous individuals regard wedding planning as the single most important factor in a wedding. It’s not the wedding dress, its not the food, its not the lights, nor is it the cake. Planning a wedding entails a lot of skills and responsibilities in order accomplish all that is required. This is why a free wedding planner is highly important. The appeal and meaning of a wedding relies mainly on the comprehensive accumulation of wedding preparation. A wedding planner will be your personal advisor for your wedding, which in turn will help you plan out all the important details.

One wonderful element that free wedding planners present is that allows you to have access to the best resources that you need for your wedding. Free wedding planners even have free help for people who are just overwhelmed by the entire occasion. Additionally, a free wedding planner can also allow you to have access to information where you can find the best wedding cake, or where you can find a good reception area, or where you can find an affordable but world-class caterer. Needless to say, free wedding planners are indispensable when having a wedding.

At this moment, you know more or less why a free wedding planner is your best choice when you don’t have a real wedding planner. Especially for individuals who’ll be wed for the first time, a free wedding planner will explain to them all that needs to be done in a wedding. They will find out what they need to do, what they need to buy, and how they will be able to accomplish all of these things in order for their wedding to come out perfectly.

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Hosting a large company or personal event requires not only a lot of your time and efforts but it demands of a multitude of resources as well. With the multitude of people who are possibly going to the event, getting enough seats are amongst the huge troubles faced by event coordinators. If the event is of extreme importance, then it is expected that significant people will be showing up and the least thing that you would want is for these people to leave just because they can’t find a seat. To avoid such situations, it is recommended that you avail of the furniture hire services.

If you are in need of any seat arrangement and supplies during events but you would not like to feel all sorts of stress and pressure just to accommodate all your guests, then availing of a chair hire service is preferable. Also, it is not too budget-friendly if you would opt to purchase lots of chairs and tables for use during special events and gatherings. Aside from being too pricey, maintaining each piece is another daunting task, and it will also take up storage spaces which you can use to store other necessities. Hence, the really smart and practical ones opt for chair hire services.

Alongside the convenience it brings, renting furniture can also let you choose from a diverse collection of chairs and furniture that can suit your preferences. If you would need something for a wedding or a corporate event, you can go for the classy and elegant looking ones; if you need seats for a children’s party, you can also choose among their collection of appealing colors that can match the party’s theme.

The possibilities are well-nigh endless. You can choose a rental package depending on the type and style of the chair you need, the quantity, even the span of time when you will need them are all up to you.

Not only do furniture hire companies help out in providing you with the chairs and furniture that you need but they also help design, set-up, and remove the items as you wish. Such companies have with them staffs that are exposed to events and conferences who can greatly be of help especially during the event proper. You also need not worry about the promptness of their delivery and setup as the personnel have been trained to conform to the schedule set between you and the company.

If you intend to try getting chair hire services for your events but you are not sure on how to go about with it, you can drop by or call the company’s office for more details and for quotations. That way, you can get a rough estimate on how much it would cost you to hire chairs from them.

So whether you need an exquisitely-designed conference hall donned with elegant chairs or you simply need chairs for any private function, availing of furniture hire services can really help you in getting the right number and style of chairs at the time you need it.

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When you plan a large event like your wedding, a wedding plan checklist is an absolute necessity in order to stay on a low budget, no matter who’s paying for what parts of the event. You can’t wait until the last minute to book everything and buy everything or you will spend thousands of dollars.

But if you start planning early enough and use a wedding To Do checklist, you’ll be able to get the best deals and maybe even have the time for do-it-yourself projects for ultimate savings. But using a wedding plan checklist or wedding planner will definitely help you keep things in order and lessen the confusion of when you’re supposed to do what.

So what goes on a wedding planning checklists? Wedding plan checklists basically show you what things you need to book ahead of time versus things that can wait until a couple of months before the wedding. And the earlier you can start your wedding planning, the most money you can save and the more headaches you can avoid. You’ll get the most use out of it and save the most money.

Different wedding planners will have different schedules, but it’s best to start your own wedding plan checklist at least nine months to a year before your wedding date, and if you can start planning 18 months in advance, it’s even better. This is a general outline of what your checklist should include:

Put together a tentative guest list. This will most likely change as you get closer to mailing out your invitations, but it will give you a good starting point for deciding how large of a reception venue you’ll need and about how many people you’ll be feeding.
Book your venues. Depending on where you want to have your ceremony and reception, some churches, fire halls and other locations tend to book very early, sometimes up to two years in advance. So this should be a top priority, even if you’re having the ceremony and reception at one location.
Book your music. Whether you’re thinking of a live band, DJ, violinist or solo guitarist, they often book their dates up to two years in advance as well. If you want to all but guarantee you get who you want, put this second on your wedding plan checklist.
Book your photographer or videographer. If you want to hire a professional photographer and videographer, they must be booked early too. Just like with a band or DJ, photography services can book wedding events up to two years in advance.
Shop around for reception menus. Start doing a price comparison to see what the best way is to feed your guests. Depending on the size of your guest list, you can do a variety of things – do-it-yourself catering by having your family members each contribute something to the menu; do an appetizer-only menu or go for the whole catering deal. And even caterers offer budget packages from doing a cold buffet menu to having a complete sit-down formal dinner.
Decide on a wedding theme. Your theme will determine just about everything else on your list from your favors and decorations to your bridesmaids’ gowns and reception décor.
Start thinking about your favors. Don’t let this be one of the things you cut in order to cut costs. If you plan early enough, you can save money here and still give your guests thoughtful Thank You favors to take home.
Plan your wedding invitation package. This includes your Save the Date cards, invitations, ceremony programs and thank you notes after the ceremony. If you plan early enough, you can save a lot of money even with a large guest list and still make your invitations say “You’re important,” to your invited guests.
Decide on your wedding ceremony and reception flowers. Real or silk will determine how far in advance you can get your flowers but you should start comparing prices early.
Decide on a wedding cake. The type of cake you want will determine how far in advance you need to order it and where you’ll order it from.
Start shopping for your bridal party attire. Will they be casual, formal; gowns or tea length dresses? Start getting some ideas early so you’re ready for when you need to purchase them.
Start looking at wedding shoes to wear with your gown. If you already have a gown in mind, you may be able to get the shoes first. Otherwise, just get an idea for now and do the actual shopping and purchasing later.
Start shopping for your wedding gown. The earlier you can do this, the less stress you’ll be under later to find the right one. You also want to have some breathing room for alterations should you need any.
Register with gift registries. Make sure you do this early enough so that just in case someone gives you a bridal shower, the guests will have some good ideas for gifts.

Again, this is a general wedding plan checklist that you’ll tailor to your specific needs depending on the size and formality of the event, how many attendants will be in the ceremony, size of the guest list, etc.

If at all possible, you should set your wedding date for at least 6 to 12 months away so you give yourself plenty of time for the details. Keep in mind that if you plan to book a popular reception venue, a DJ or caterer, some of these vendors book up to two years in advance so if you really want them, you may actually have to change your wedding date.

When you are trying to attain the services of an occasion planner there are many things to consider. Several firms check out turning one amongst their associates into an incident planner so as to save money however this could typically backfire. A personal who is unskilled or inexperienced as an occurrence planner can often build many of the common mistakes that result in the failure of the events purpose. This can end in the company spending a nice deal a lot of cash on the event and then having to spend extra money on the fires that the event assisted in causing.

When looking for an occasion planner one in every of the most important things is to seek out the right event planner for your needs. Most importantly when looking for the right event planner for your company you want to hunt out a private or company that is experienced. With an experienced event planner you’ll be able to avoid the awkward and expensive section of trial and error and instead utilize a one that knows specifically what they’re doing. In addition, with an experienced event planner you attain the knowledge of selection, providing your company with multiple options and resources to make your event a memorable and distinctive success.

Resources typically represent the most powerful cause for hiring an experienced event planner. Over time an occurrence planner develops relationships and powerful connections with the individual’s within the event planning world. This provides unique savings and access to things that might prove troublesome for the inexperienced event planner to utilize. Firms provide discounts to event planners who often utilize their services allowing you to require advantage of these savings opportunities. Alternative resources that are accessible are found in priority and speed of execution as an experienced event planner has the information experience provides, creating them ideal for the position they hold.

The final advantage found with an experienced event planner is found with the success they will offer your event. Company events are a necessary half of any business organization and the rare times that they’re needed displays the importance that the events occur successfully. If you plan an occasion for your associates that meet with failure you’ll tarnish the attitudes of associates for a year. If your sponsor event does not meet with success you risk the funds that facilitate your company stay afloat.

Wedding consultants are making fairy tales come true, now more than ever. According to Gerard Monaghan, President of the Association of Bridal Consultants, there are about 10,000 wedding consultant businesses nationally, although it’s hard to find an exact number. One out of every eight retail dollars is spent on wedding-related products and services according to Monaghan.

Individuals have several avenues to choose from in order to enter the field of event planning. According to the US Bureau of Labor Statistics, many planners are promoted to the position after successfully working as an administrative assistant. The bureau notes that most event-planning training occurs on the job, regardless of the individual’s education background or work experience.

The Cecil B. Day School of Hospitality at Georgia State University is ranked among the top 25 hospitality programs in the nation, and is the perfect launch pad for your career in wedding consulting/event planning. The curriculum helps prepare you for either an entrepreneurial or corporate career.

An online training option is the Institute of Event Planning. Operational since 1998, the Institute serves the needs of people who are or want to become event planners. The instructors are full-time event planners, and they bring on-the-job experience to the course. From its lessons and subscriptions, to lectures and published material, the Institute is completely financed by its members.

Another option is the US Career Institute, which promises that you can be ready to work at home as a wedding and event planner in as little as four months. You’ll be taught to negotiate the best prices for yourself and your clients, as you organize everything from weddings to intimate family gatherings to huge dinner parties for hundreds of guests. They’ll even show you how to set up and start your own home-based business as soon as you graduate.

International Wedding & Event Planning Institute offers both weekend and correspondence courses. All IWEPI instructors are known leaders in the event and wedding planning industry with broad experience in the field. Occasionally guest instructors are invited to speak to students about specialist areas. The benefits are:

 IWEPI courses will lead to a higher level of understanding of the wedding and events industry

 Students can make better decisions about the direction of their future career, as the courses give valuable insight into the many different areas of event planning

Setting up meetings, trade shows, and special events backed by companies, non-profits, and other organizations is a 0-billion a year industry. Event planner/wedding consultant may be the job title you have been looking for if you are in search of a profession that is stimulating, worthwhile, and challenging. Whether you work in health care, non-profit, a government agency, public corporation or privately held business, if you are in charge of organizing meetings a certificate program in event planning will give you new skills to work more competently.

Adam O’Connor is the owner of www.yourwebcanvas.com, which provides excellent free information on event coordination schools. Adam O’Connor is an expert in his industry and his website helps people find answers to questions such as, which types of event coordinator certification courses are available at colleges and universities.

An efficient event registration service can be crucial to the success of a special event. With the tremendous effort that goes into event planning, many hosts overlook how important it is to think about the actual event registration process. It may be assumed that mailing invitations will do the job, but there are much more efficient ways to handle this important step. RegisterToAttend.com’s event registration service is one of the most efficient and professional ways to manage event registration.

What should an event registration service do? Event registration may be as simple as recording the names of people that wish to attend then event. But it can also be more complicated, particularly if the event has a limited number of seats, if the event charges any fees, or if the host wishes to obtain information from registrants prior to or after the event. Security may mean that the host wishes to vet the list of registrants in advance of the event, or restrict information about the event to a small audience. An event registration service should be equipped to handle all of these scenarios. Most importantly, an event registration service should be easy-to-use and professional. RegisterToAttend.com is just such an event registration service.

RegisterToAttend.com is an event registration service designed to manage every aspect of your event registration needs, freeing your time and resources to tend to the more important aspects of organizing and hosting a successful event. Setting up your custom Event Web Page, which is your personalized event registration interface, is the first step. Setting up this custom event registration interface only takes a few minutes. When complete, you’ll receive an Event Web Page link (URL) that can be used in e-mail invitations or on your website, if you have one. Your invitees simply click on the link, which opens your Event Web Page, where they register to attend your event.

Once your Event Web Page is set-up, your event can be announced to your entire list of invitees using RegisterToAttend.com’s Control Panel E-mail Broadcast feature. The Control Panel allows you to view the names of all registrants at any time, see how much has been collected (for paid events), send information (documents, etc.), and communicate via e-mail. E-mail contact with the full list of registrants solves many communications issues that can be typical in event management. And, don’t worry about a map or directions; every Event Web Page has a map as an automatic feature upon set-up.

If you wish to ask your registrants questions during registration, this is easily accomplished with RegisterToAttend.com’s event registration service. When you set up your Event Web Page, you can specify up to ten questions to ask your registrants as they register, and view their answers at the Control Panel. For paid events, you can even designate discounts for early-bird registration and multiple registrants, such as registering a full table of guests. The features go on and on!

RegisterToAttend.com is an innovative event registration service developed to eliminate the need for hours of scheduling, phone calls, and guest checklists. Best of all, your registrants will find registering for your event to be an easy and pleasurable experience – getting your event off to a great start, well in advance.

RegisterToAttend.com’s many features are the solution to the event registration service challenge. Only RegisterToAttend.com brings you such a powerful tool for your event planning. RegisterToAttend.com provides ease-of-use, security, privacy, and customization. Trust RegisterToAttend.com to assist with your event registration service needs.

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